We've created a website privacy policy template to help you understand what your website privacy policy needs to say. It's completely free to download and you can change it however you like before using it in your business (Microsoft Word, 53KB) If you would like to include this on your own website, you must credit the IT Donut and link back to this original page. Do you need a website privacy policy? Your website privacy policy explains what information you collect from people as they use your website. You need one if you collect any sort of data at all from people on your site. Protect your business from legal risk or liability with a website terms and conditions and privacy policy through LegalZoom. Tell me more. A huge collection of 3400+ free website templates. WHEN YOU ACCESS OUR WEBSITE, YOU AGREE TO THIS PRIVACY POLICY. As a general policy. Websites linking to this page have chosen to adopt this generic privacy policy as their own. This means that they agree to abide by the principles laid out below. Most websites collect personal information. Personal information may for example be collected by website forms, as a result of the use of website services, or through. You certainly need a privacy policy if your website: • Uses website analytics or tracking software. For example, if you use, or another tool to view website usage statistics. • Stores cookies on visitors' computers. These can be used for many things, like advertising or remembering preferences. (There are specific, too.) • Collects personal data from visitors. For instance, by asking them to sign up to an email newsletter or entering their details to make a purchase. • Allows people to register and sign in. It's important visitors can understand how their registration details will be used. • Includes third-party advertising or tracking code. Embedding ads, videos or content from other services may add their code and cookies to your website. Quite simply, virtually every website requires a privacy policy. And even if you think you don't need one, it may be wise to include a short privacy statement to set visitors' minds at ease. Our website privacy policy template Our website privacy policy template is designed to help you create a privacy policy that works for your business. As every company is different, it's important to consider what data your website collect before writing a privacy policy to suit these requirements. However, you can use our privacy policy template as a starting point then add, remove or change information as required. Privacy and data protection are important issues for every business, so it's a good idea to seek professional advice before publishing your privacy policy on your website. Using this privacy policy template may cut your costs, because you won't need your lawyer to create one from scratch. You can download our website privacy policy template now. It's a Word file, so most computers should be able to open it automatically. (Microsoft Word, 53KB) Implementing your website privacy policy Although your website privacy policy is likely to sit on a page which relatively few website visitors will see, it's still important to make it clear, straightforward and relevant. For starters, a proportion of your website visitors will actively seek it out. But perhaps more importantly, the people visiting your website have the right to know how you use the data you collect from them. They might only choose to view that information if they have a query or complaint, but it's at that point when having a privacy policy is most important of all. It protects your visitors, and it covers your back too. IN SHORT How iubenda helps you with this task, fast and easy. • called “Mailing List or Newsletter”; • Choose our clause called “MailChimp”; • Add the privacy policy to your site, potentially also to the footer of your newsletter; • Skip the article and, iubenda! Did you know on your site? 1) Do I have to include a privacy policy when I use MailChimp? There are two sides to this question from a regulatory perspective. One simple answer: YES. There is the legal side of it: Depending on where you are you may fall under European laws, American (Californian) or Australian privacy laws. The list could go on since most countries have some sort of privacy regulations that extend onto the web – and penalties for not complying with these rules. For newsletter/mailing services in general: newsletter services are sending out emails on your behalf. This means these services have access to a list of real people that you are contacting. Now, these people have a right to know how their private data (email, names?) is handled. This is why you’re required to disclose this fact to people via something like a privacy policy: more information about the. There is the company policy side to it as well: Does MailChimp require me in their terms to have a privacy policy when I use their service? See the answer in the next paragraph (2). 2) Am I required by MailChimp to post a privacy policy for my newsletter? In their terms of use – 19. Compliance with Laws to be compliant with your country’s (or anyone’s country you send that newsletter to) privacy laws. Even more so when that is the EEA (European Economic Area): • Will clearly describe in writing how you plan to use any data collected, including for your use of MailChimp. You’ll get express consent to transfer data to MailChimp as part of this process, and you’ll otherwise comply with whatever privacy policy you have posted. • Have complied, and will comply, with all regulations, as well as data protection, electronic communication, and privacy laws that apply to the countries where you’re sending any form of email through MailChimp. • Have collected, stored, used, and transferred all data relating to any individual in compliance with all data protection laws and regulations. You have the necessary permission to allow MailChimp to receive and process data and send communications to that individual on your behalf. • Agree to indemnify and hold us harmless from any losses, including attorney fees, that result from your breach of any part of these warranties. The most important part in these terms regarding the privacy policy: “ Will clearly describe in writing how you plan to use any data collected, including for your use of MailChimp. You’ll get express consent to transfer data to MailChimp as part of this process, and you’ll otherwise comply with whatever privacy policy you have posted“. So does Mailchimp require you to have a privacy policy? Mostly, because they’re not saying that using MailChimp also means you need a privacy policy or else your account will be terminated. But, being in compliance with most privacy laws (which is what they are asking) means you’ll have to tell your users exactly what you are doing with your data, even more so when it’s being transferred out of your country (here: into the US) 3) How do I add a privacy policy? Usually, to make a privacy policy legally effective and compliant, it must be easily found. A best practice is to link to your privacy policy from your footer where your users or visitors can find it at any given time. It should also not be modified to look like you want to hide it (smaller type, light colors that make it literally indistinguishable from the background). 4) An example privacy policy for MailChimp? A lot of people ask for sample privacy policies for their websites & MailChimp. In reality those samples don’t do anyone much good because they’re far too generic. Let’s start with an enumeration of what needs to go into a privacy policy. Most countries’ privacy laws require you to include the following information: • What kind of personal data is collected • Describe how this information will be used by the company • Describe how this information will be transferred to third party companies • Provide instructions on how users can modify or delete their personal information • Provide instructions on how users can opt-out of future communications • Identify its effective date and outline how you notify people of material changes to your privacy policy. What about a sample privacy policy clause for MailChimp newsletters? No problem, our privacy policy generator has a MailcChimp service that. ? Bonus information: checkbox on MailChimp forms If you are using MailChimp’s subscribe widgets/forms, you might be wondering how you can add a checkbox for people to consent to your privacy policy before they subscribe to your newsletter. Even MailChimp as a company hasn’t yet fully subscribed to making this happen easily and on all forms. Here’s a: What MailChimp suggest on that discussion is to use the pop-up signup form and enforce a “required field” on there. In my tests limited to the above approach I went through the following: • Add a checkbox with text and a link to your privacy policy Within your list’s form settings, you need to to your form in General Forms. The field does not allow the addition of an actual link. So make sure that your link is a direct link to your privacy policy. Add a Pop-Up Signup Form to Your Website ( ) Then you need to add this field to the Pop-Up Form, and put this checkbox to required. The popup form: The required checkbox field: If this changes, we’ll gladly update our guide. Bonus information: re-enable double opt-in on MailChimp forms You can re-enable double opt-in on MailChimp by following this link. If you want to read more about why this important, go read our post. Our Approach of Generating a MailChimp Privacy Policy So here’s where iubenda’s privacy policy generator will come in very handy: • Define the services and categories of data collection your site/app is making use of. • Add the services (and categories of data collection like “Mailing List or Newsletter”) you are using to your policy. Iubenda now takes care of your policy and generates it for you. • You can either link to your policy or embed the text into your site/app. The software, materials and assistance provided by iubenda have the only purpose of helping users with compliance regarding their legal requirements. In particular, the templates iubenda provides are generated automatically, yet every word of our template has been written and continuously revised by a skilled legal team. However, as can be easily understood, nothing can substitute a professional legal consultancy in the drafting of your privacy policy, cookie policy or of any other legal document or compliance procedure. Our service does its best to provide you with a starting point, like an extremely sophisticated templates book, but even if we strive to provide the best assistance possible, we cannot guarantee any conformity with the law, which only a lawyer can do. Nothing on this site, therefore, shall be considered legal advice and no attorney-client relationship is established. Please note that in some cases, depending on your legislation, further actions may be required to make your activity compliant with the law.
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